The NCACVA is an association that is here to provide information and support to all certifying officials in North Carolina. We know that the job of being a certifying official is confusing and at times can be very hectic. With the right support system, any job can be made easier to handle. If you’re already a member, you know that this is true.

The NCACVA meets one time per year at a two state conference. It is here that we receive updates from a variety of individuals.This includes NC State Approving Agency, Department of Veterans Affairs representatives from Washington, D.C., Atlanta and Winston-Salem and National Guard and Reserve Education Service Officers. These are all very important updates.

Nothing compares, however, to the networking that you do with the certifying officials in your state that do the same job as you everyday.


NCACVA By-Laws & Constitution




Section 1 MEMBERS: Voting memberships will be available by invitation from the NCACVA Executive Board to those persons representing a post secondary educational institution approved by the NC SAA and military education office personnel.  Non-Voting memberships will be available by invitation from the NCACVA Executive Board to recipients of veterans’ educational benefits and those persons associated with government agencies, foundations, and private and community organizations of North Carolina which are concerned with the support and administration of programs for veterans.

Section 2 TYPE OF MEMBERSHIP: Membership shall be individual.



The administrative responsibility of the Association shall be vested in the President and the Executive Board.

Section 1 OFFICERS: The Officers of the Association shall be the President, President-Elect, Secretary, Treasurer and Treasurer-Elect.

Section 2 EXECUTIVE BOARD: The officers and the Immediate Past-President, the Standing Committee Chairs, the Historian, and the Webmaster plus any other officers and committee chair persons deemed necessary and appointed by the President and approved by the current Executive Board shall constitute the Executive Board.

Section 3 QUALIFICATIONS, ELECTIONS, AND TERM OF OFFICE: To be eligible for nomination, a person must have been a member of the organization for at least one year. Officers of the Association shall be elected at the spring meeting and shall serve for a period of one year with the Treasurer serving a minimum two-year term. In the absence of an eligible candidate, the nominating committee has the right to select a willing candidate from the current list of members.

Section 4 VACANCIES: In the event of a vacancy in the President’s office, the President-Elect succeeds to that office. Other vacancies will be filled for the remainder of the year by the President with the approval of the Executive Board.

Section 5 PRESIDENT: The President shall preside at all meetings of the Association, shall serve as the Chair of the Executive Board; shall appoint all chairpersons; and shall be a member ex-officio of all committees. The President shall submit an Annual Report to the Association at the Spring conference.

Section 6 PRESIDENT-ELECT: The President-Elect shall perform all the duties of the President in the absence of the President or at the President’s request and shall perform such other duties as may be required by the Association.

Section 7 SECRETARY: The Secretary shall be responsible for the official minutes and records of the meetings of the Association and the Executive Board and shall notify the members of any scheduled meetings.

Section 8 TREASURER: The Treasurer shall serve a minimum two-year consecutive term. The Treasurer will be responsible for receiving and disbursing all monies of the Association under policies approved by the Executive Board; shall e-mail a notice of dues payable at the beginning of the fiscal year; shall keep adequate and appropriate records of receipts and disbursements; shall submit a financial report to the Association at the Spring conference, and shall perform such other duties as the office may require. The books shall be audited immediately after the spring conference by a committee appointed by the outgoing President with the Treasurer serving as a member of this committee. At the end of the last term of the current Treasurer, the incoming Treasurer will also be a part of the audit committee.

Section 9 TREASURER-ELECT:  The Treasurer-Elect shall perform all the duties of the Treasurer in the absence of the Treasurer or at the President’s request; and shall perform such other duties as may be required by the Association.


There should be three Standing Committees within the Association: the Legislative, Membership, Mentoring Committees. The President and the Executive Board shall have the power to appoint additional standing committees and such other committees (i.e., nominations, ad hoc task-force, etc.) as are appropriate for the Association.



Meeting of the Association shall be held as specified in Article V of the Constitution or as often deemed necessary by the Executive Board and only when it is deemed in the interest and needs of the majority of the membership.



Annual dues will be $25.00 per Certifying Official at each school, per academic year.



The rules contained in Robert’s Rules of Order shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with the By-laws of the special rules of order of this Association.



The By-laws may be amended or revised in accordance with the provisions in the Constitution.



Members of the Association desiring to present a resolution at a meeting shall present the resolution in writing to the Executive Board at least twenty-four hours prior to the scheduled business meeting.



All Past-Presidents who are still affiliated with this Association are requested to serve on an Advisory Board in a non-voting capacity and invited to attend all business meetings.



Members of the Executive Board of the Association who are not reimbursed for the expenses accrued during planning meetings and conferences will be reimbursed for expenses by the Association. Expenses will consist of normal travel costs to include mileage, registration fee, and state/institution per diem rates.

Approved: March, 2017

NCACVA Constitution

Constitution of the North Carolina Association of Coordinators of Veterans Affairs


The name of this organization shall be “The North Carolina Association of Coordinators of Veterans Affairs.”


A. To promote the professional competency, cooperation and association of Coordinators of Veterans Affairs programs and veterans counselors in colleges, universities, and other institutions of post- secondary education, government agencies, foundations, and others associated with private and community organizations concerned with the support, administration, and counseling of veterans educational program recipients.

B. To assist educational institutions, foundations, government agencies, and private and community organizations to promote and develop effective programs for recipients of veterans educational benefits.

C. To facilitate communication between educational institutions and sponsors of veterans programs through an exchange of ideas, information and experience.

D. To promote such systematic studies, cooperative efforts, conferences, and other related activities as may be desirable or required to fulfill the purposes of this Association.


Membership in this Association shall consist of members as defined by the By-Laws.


A. The administrative responsibility of this Association shall be vested in an Executive Board as defined in the By-Laws. The elected officers of the Association shall be the President, President-Elect, Secretary, Treasurer and Treasurer-Elect.

B. Vacancies shall be filled as specified in the By-Laws.


Meeting of the entire membership shall be held once a year.



This Constitution may be amended by a two-thirds majority of those voting at a regularly scheduled meeting, provided that each amendment shall have been proposed in writing by the Executive Board, by a committee authorized by the Association or by petition of any five voting members of the Association, and provided further that a copy of the proposed amendment shall have been e-mailed to each voting member of the Association at least ten days before the vote is called by the Executive Board.



No part of the net earnings of the corporation shall inure to the benefit of or be distributable to, its members, directors, officers, or other private persons except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of purposes set forth in these articles of incorporation. No substantial part of the activities of the corporation shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the corporation shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provisions of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501(c)(3) of the Code or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Code.



Upon the dissolution of the corporation, the Board of Directors shall, after paying or making provision for the payment of all of the liabilities of the corporation, dispose of all of the assets of the corporation exclusively for the purposes of the corporation in such manner, or to such organization or organizations organized and operated exclusively for religious, charitable, educational, scientific or literary purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the Code as the Board of Directors shall determine, or to federal, state, or local governments to be used exclusively for public purposes. Any such assets not so disposed of shall be disposed of by the Superior Court of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organizations, such as the court shall determine, which are organized and operated exclusively for such purposes, or to such governments for such purposes.

Approved: October 2017

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